(Treasurer) Tracking the Budget

Accounts

The UFII manages accounts for the Carpentries club. There is one account created each year. Alethea manages the withdrawals and transfers. UF has a 14% assessment on the value of all transactions (not on balances) assessed once per year. Alethea tries to keep this in her budget projections but it will need to be planned for as it is a one-time lump that occurs every year.

Statements

Alethea can provide an Excel spreadsheet of the budget. This has a list of transactions that she summarizes for her use. Another summary can be maintained with the help of this Google spreadsheet (accessible to members of the board):

https://docs.google.com/spreadsheets/d/1WYHA2D-n3DWpVPUU98VzCq5gtLj-LtdB-6pOeRKTUus/

The goal of this sheet is to summarize transactions by event to understand our per-event expenses and revenue.

Allowed Expenditures

Expenses

Any expenses for the club should be submitted to Alethea. Direct reimbursements seem to be easiest for her, provide a receipt, explanation of what the item(s) are, and evidence of the board's approval and she will process it and UF will deposit it as a separate payment using your direct deposit information. (If you have configured multiple accounts for direct deposit, it will go to the first one.)