onboarding-checklist.md

ROAR Employee Onboarding Checklist

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Employee Email: {{ employee_email }}

All employees

• Google Workspace

  • Create a Google Workspace account using Stanford email.
  • Assign appropriate roles and permissions based on the employee's role (e.g., access to specific shared drives).

• GitHub

  • Create a GitHub account or invite the employee to join the ROAR GitHub organization.
  • Enforce multi-factor authentication for account security.
  • Grant access to appropriate repositories and teams.

• Internal communication Systems

  • Add employee to Slack.
  • If employee is listed on ROAR IRBs, invite to private ROAR channels.
  • Add employee to relevant shared email lists

ROAR Developers

• Sentry

  • First verify employee is listed on ROAR IRBs.
  • Invite employee to Sentry using Stanford email.
  • Enforce multi-factor authentication for account security.
  • Assign the employee to relevant projects based on their role.
  • Grant appropriate access levels (e.g., viewer, developer, admin).

• Cypress Cloud

  • Invite employee to Cypress Cloud using Stanford email.
  • Enforce multi-factor authentication for account security.
  • Assign the employee to relevant projects based on their role.

• Google Cloud Platform (GCP) / Firebase

  • Invite employee to the development Firebase projects using their Stanford email.
  • After verifying that employee is listed on ROAR IRBs, invite them to the staging and production Firebase projects.

• Namecheap

  • If employee will manage ROAR domain names, invite them as a domain manager in Namecheap using their Stanford email.

Employees requiring access to ROAR security tools

• Qualys

  • Invite employee to ROAR project using their Stanford email.
  • Share all relevant applications with employee

• Beagle Security

  • Invite employee to ROAR project using their Stanford email.
  • Share all relevant applications with employee

Employees requiring access to SSO or rostering integrations

• Clever

  • First verify employee is listed on ROAR IRBs.
  • Invite employee to Clever dashboard project using Stanford email.

• ClassLink

  • First verify employee is listed on ROAR IRBs.
  • Invite employee to ClassLink dashboard project using Stanford email.

Employees requiring access to ROAR Research Data

• Redivis
  • First verify employee is listed on ROAR IRBs.
  • Invite the employee to the ROAR organization on Redivis using their Stanford email.
  • Provide access to relevant datasets for research and data analysis purposes.