diff --git a/docs/administration/faculty-adviser.rst b/docs/administration/faculty-adviser.rst index d086340..6515b56 100644 --- a/docs/administration/faculty-adviser.rst +++ b/docs/administration/faculty-adviser.rst @@ -1,53 +1,62 @@ -Faculty Adviser -=============== +############### +Faculty advisor +############### -All official RIT clubs must have a faculty adviser. -The faculty adviser is a more permanent position in the club and they are not subject to annual elections. +This document explains the role of the faculty advisor in RITlug and how to on-board and off-board a faculty advisor. -The faculty adviser may change at any time during the year. -If this happens, a new adviser should be found immediately (or else the club risks losing recognition by student government). -Once found, the former adviser should be off-boarded and the new one on-boarded. +********************* +About faculty advisor +********************* -Adviser responsibilities ------------------------- +All recognized RIT clubs must have a faculty advisor. +The faculty advisor is a permanent position and not subject to annual elections. -Faculty advisers can take a hands-on or hands-off role. -In the past, RITlug's adviser is usually hands-off, assuming the club is well-behaved and there is regular communication with the adviser. -If a new adviser is selected, they should meet with the current eboard and discuss expectations. +Responsibilities +================ -The adviser is a point of contact for the club and RIT clubs office. -Thus, there are a few forms that the adviser must sign annually (usually at the beginning and end of the year). -Periodically, the adviser may be needed to resolve issues with the clubs office or with renewing club resources. +Faculty advisors can take a hands-on or hands-off role. +Historically, RITlug's advisor is hands-off. +This assumes the club is in good standing and is in regular communication with the advisor. +If a new advisor is selected, they should meet with the current eboard and discuss expectations. +The advisor is a point of contact for the club and RIT clubs office. +Thus, there are a few forms that the advisor must sign annually (usually at the beginning and end of the year). +Periodically, the advisor may need to resolve issues with the clubs office or with renewing club resources. -Adviser on-boarding -------------------- -- Notify RIT clubs office to add new adviser to CampusGroups +***************** +Changing advisors +***************** - - Clubs office sends email invitation they should accept +The faculty advisor may change at any time during the year. +If this happens, a new advisor must be found immediately (or else the club risks losing recognition by student government). +RITlug is an officially-recognized club and is required to have a faculty advisor at all times. +Once found, off-board the outgoing advisor and on-board the incoming advisor. - - Ask if other steps should be followed to bring in a new adviser, in case requirements by clubs office have changed [#]_ +Off-board outgoing advisor +========================== -- Instruct new adviser to contact RIT clubs office (they will be sent paperwork to formally accept role) +- Request RIT clubs office to remove former advisor from CampusGroups -- Follow eboard on-boarding procedures for faculty adviser (see :doc:`eboard-onboarding-offboarding`) +- Follow eboard off-boarding procedures for faculty advisor (see :doc:`eboard-onboarding-offboarding`) -- Organize formal meeting between current eboard and new adviser to communicate expectations and/or concerns +- Thank your outgoing faculty advisor for their support (physical gifts, like a thank you card signed by club members or a gift card, are nice gestures) +On-board incoming advisor +========================= -Adviser off-boarding --------------------- +- Request RIT clubs office to add new advisor to CampusGroups -*Note*: If off-boarding an adviser, ensure a new adviser is selected quickly. -RITlug is an officially-recognized club and is required to have a faculty adviser at all times. + - Office sends email invitation to new advisor -- Contact clubs office to remove former adviser from CampusGroups + - Ask if other steps should be followed to bring in new advisor, in case requirements change [#]_ -- Follow eboard off-boarding procedures for faculty adviser (see :doc:`eboard-onboarding-offboarding`) +- Instruct new advisor to contact RIT clubs office (they will be sent paperwork to formally accept role) -- Thank your outgoing faculty adviser for their support (getting a physical gift, like a thank you card signed by club members or a gift card is a nice gesture) +- Follow eboard on-boarding procedures for faculty advisor (see :doc:`eboard-onboarding-offboarding`) +- Organize formal meeting between current eboard and new advisor to communicate expectations and/or concerns -.. [#] Always ask – RIT clubs office often does not clearly communicate when requirements have changed + +.. [#] Always ask – RIT clubs office does not directly communicate changes to requirements